Office Secretary | Al-Futtaim | Dubai

Job description

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.
As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.
Come join us to live well, work better, and be the best.
Job Description
Provide full range of secretarial services in a prompt, accurate and systematic manner in order to support the office of the department head.
Scheduling, organizing and co-ordinating meetings. Preparation and circulation of agenda and the minutes of the meeting.
Receives and greets business visitors and clients courteously and provides the required assistance in order to promote good business relationships and maintain positive image of the company.
Schedules and updates all business and operational related appointments in order to plan and execute daily work schedule efficiently and systematically. Follow-ups done systematically on routine issues and general management.
Creates and maintains the records and filing system in a systematic manner in order to facilitate the efficient storage and retrieval of information as and when required.
Liases internally with staff for all HR and administrative requirements of the office.
Performs other functions as may be assigned from time to time.
Graduate of Bachelor degree or Diploma in Secretarial practice.
At least 2 years of work experience as Secretary.
Good presentation skills and excellent communications skills.
Knowledgeable in MS office application.
We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.
As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.