Receptionist, Dubai Office | Turner & Townsend | Dubai

Job Description

Purpose of the Position
The Receptionist is responsible for providing administrative and clerical services in order to ensure effective and efficient operations.
As Receptionist you will be expected to act as part of the administration team and as such your job will involve you in supporting other members of the team from time to time.
The Receptionist is responsible for reception area and providing administrative services. Providing these services in an effective and efficient manner will ensure that operations are maintained in an effective and efficient manner.
Provide administrative support to ensure that office operations are maintained in an effective, up to date and accurate manner
Main Activities
Greeting and assisting visitors
Answering phone calls
Directing calls and responding to enquiries
Maintaining the front desk area, keeping it clean and free from clutter
Other duties
Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and orders for supplies; verifying receipt of supplies
Maintaining appropriate interpersonal relationships with employees, peers, and consumers.
Skill Set Required
Advanced experience of Microsoft packages essential
Ability to produce and interpret reports including tables and charts using Microsoft office packages
Ability to demonstrate extensive experience of providing a dedicated Administrative support service to junior and senior staff including, managing agendas, organising meetings and conferences
Ability to take minute meetings and production of action sheets, essential with the use of speedwriting, shorthand or other appropriate method a desire
Ability to proactively work through problems and seek solutions in a proactive manner
Strong organisational skills with the ability to adapt and be flexibly in terms of the approach to a task
Shall have experience in the Middle east
Using own initiative and be self motivated
Person Type Required
Good attention to detail
Extremely organized
Good multi-tasker
Strong time management skills
Excellent English (verbal & written) skills
Ability to converse with people at all levels, from senior to junior staff
Able to work well under pressure