Recruitment Specialist l New York University Abu Dhabi | Abu Dhabi

Job description

Position Summary
About the Position
UAE Nationals are encouraged to apply.
New York University Abu Dhabi (NYUAD) seeks to appoint Graduate Academics & Recruitment Specialist reporting directly to the Interim Assistant Director, Graduate & Postdoctoral Affairs.
With a growing population of graduate students at NYUAD, this position will support the design and execution of processes primarily related to graduate student recruitment, including marketing, admissions, university employment, and integration on campus. The post holder will liaise with academic departments, administrative units, and other stakeholders to ensure a smooth graduate student on-boarding experience, through the full recruitment and campus integration cycle.
Key Responsibilities
Marketing graduate programs to prospective applicants, and executing strategies to strengthen the applicant pool. Manages program websites; develops print advertising materials; engages with prospects via email, phone, and in person. Works with faculty, deans, and other leadership to identify appropriate target audiences and cultivate relationships with key networks. May represent NYUAD at recruitment events
Coordinating admissions and fellowship selection processes, to ensure a smooth intake and review of applications. Works with NYUNY where needed for application access, admissions procedures, and student enrollment and financial processes. Coordinates with NYUAD faculty regarding applicant nominations. Maintains accurate records of applicants in the pipeline
Facilitating hiring of graduate student employees. Prepares hiring forms; initiates security clearances; proofs offers; communicates regularly with Academic HR, program heads, and faculty supervisors regarding the hiring process. Coordinates with HR, Benefits, Payroll, IT, and NYUNY stakeholders to troubleshoot onboarding issues

Planning and executing prospective/new student event programming. Acts as the main point-person for arranging major recruitment and welcome events, with an emphasis on Graduate Candidate Weekend (early March) and Global PhD Student Orientation (mid/late July)
Managing visiting graduate student applications and onboarding. Distributes and collects visiting student applications; maintains accurate records; coordinates with divisions, faculty, and other stakeholders to onboard such students. Submits student visa, ID card, and health insurance requests. Coordinates with the Graduate Life & Residence Manager for allocating apartments and billing. Orients visiting students to campus resources and offers guidance for integrating with the NYUAD research community
Triaging applicant and new student questions/concerns. Acts as the face of the Graduate Office in responding to students’ admissions, fellowship selection, and employment concerns. Troubleshoots such issues independently under general supervision, escalating where needed
Other Information
Education Requirements
Master’s degree in higher ed administration, marketing, or any academic discipline
Experience Requirements
Minimum 3-5 years working in a Western/US-style university setting
Familiarity with graduate admissions, program marketing, and/or academic event planning
Experience working with graduate students or graduate programs strongly preferred
Experience working with diverse, international constituencies