Senior Office Manager | MWH, now part of Stantec | Dubai

Job description

MWH, now part of Stantec, is looking for a Senior Office Manager to support Dubai operations and oversee operations within the GCC region.
The Office Manager supports MWH operations by managing the office and supervising the Administration Department. This position will be based in the regional headquarters located in Dubai however, the candidate will be responsible for supervising the administrative operations of offices located in Abu Dhabi, Bahrain and Qatar. The Office Manager will also be required to support the Regional Director as required.
Key accountabilities for this position include but are not limited to:
Office Organization and Design
Manage office operations, procedures and policies
Maintaining the office condition and arranging necessary repairs with facility management vendors.
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
Manage contract and price negotiations with office vendors, service providers and office lease
Coordinate office activities such as meetings, celebrations and conferences.
Manage the front desk along with the Receptionist.
Administrative Support
Draft correspondence, proofread documents and assist with preparation of presentations
Provide assistance to research, compile, proofread and edit text and graphics for reports and proposals
Assist with document (proposals, reports, contracts etc.) printing and production (binding, collating, quality checking, packaging, shipping, etc.)

Monitor and process routine administrative items such as accounts payable, expense reports, supply requisitions and transactions
Manage and supervise administrative support for Business Support teams (IT, Finance, HR, Marketing)
Executive Assistant to the Regional Director
Schedule meetings and appointments; update calendars; assist with travel arrangements
Perform document control administration
Organization wide point-of-contact for Regional Director
Collaboration and Teamwork
Actively and effectively manage the performance of the administration team by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Coordinate office staff activities to ensure maximum efficiency
Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
Complete all work in line with MWH Core Values and in accordance with the MWH Quality Systems and Project Quality Procedures.

Diploma/ Certificate from a recognized University.
Minimum 10 Years’ Experience In Office Management/support.
Experienced in Immigration and Labor regulations and laws.
Good command of English.
Valid Driving License.
The ability to manage a heavy workload, with close attention to detail.
The ability to work autonomously, reviewing your work while consistently meeting your objectives.
Strong team working capabilities. Committed to working with all levels of management on a daily and ongoing basis.
A proactive approach, working effectively in co-ordinating activities and complex tasks.
Be of the highest calibre: punctual, attentive and competent in adhering to MWH policies, procedures and practices.
A flexible approach to working hours and travel; with occasional weekend work if required.
About MWH
At MWH, we believe growing a great engineering, consulting and construction services company happens from the inside out. We look for people who are drawn to use every talent they possess, plus imagination, determination and a drive to do the extraordinary. We believe that building a great career is as important as Building a Better World.
If working on the best water and natural resources projects around the world, building on your talents through a premier knowledge-sharing culture, and connecting across borders with some of the world’s top talent appeals to you, join us.
MWH Global…we’re looking for opportunities.
United Arab Emirates
Location (Hold Ctrl key to select more than one Location)
United Arab Emirates-Dubai
Job Category
Business Support