Administration Assistant | Al Tayer Group | Dubai

Job description

To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently
Key Responsibilities
Functional Responsibilities
Coordinate all regular communications to and from stores by providing appropriate information to relevant
Resolve any issues within scope of accountability and communicate outcome to appropriate parties
Follow up with the stores to ensure data/information is received as per the head office requirements
Provide all necessary secretarial and office support to the Manager from handling calls, drafting and processing letters, faxing etc
Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them, making their travel arrangements etc
Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database
Liaise with the external suppliers i.e. maintenance departments to ensure the repairs/works are carried out in an efficient manner
Raise LPO‘s, and ensure timely follow up of the payments
Deliver and record daily accountabilities in line with operational audits
Accountable to management team and entrusted with confidential administrative work
Job Skills
High school qualification
2 – 3 years experience in a relevant field
Functional Skills
Computer literacy
Pleasant personality with good grooming
Good communication and interpersonal skills
Highly organised with attention to detail
Job Category
General & AdminRetail G&A