Office Administrator | Boeing | Dubai


Job description


Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.
The Main Responsibilities Will Include, But Not Limited To
This position is for an Office Assistant to support BCA operations in the United Arab Emirates. The position is based in Dubai.
Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
Collects and compiles data to provide visibility of status for traveler's review and/or signature.
Creates, edits and maintains electronic and written communication.
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Prioritizes and schedules management-level employee time and availability for efficient use of resources.
Manage calendars, coordinate meetings, teleconferences, WebEx meetings.
Tracks and maintains designated conference room schedules for availability and efficient use of resources.
Maintain database of contact people and organizations.
Assist with coordination of leases, schools, relocation services, visas and travel.
Plans the acquisition and maintenance of resources. Orders and maintains office supplies
Manage phone calls and correspondence (e-mail, letters, packages etc.).
Provide administrative support for the sales team.
Other duties as assigned by management. Duties subject to change per management requirements.
Works under general supervision and be flexible with working hours.
Desired Skills
Excellent English language reading, writing and speaking
Willingness to learn and apply new skills
Ability to work in a diverse environment, with colleagues in multiple time zones
Excellent written and oral communication skills are required, as is the ability to work effectively in a virtual environment
Proficiency of Microsoft Office applications (Word, Outlook, PowerPoint and Excel).
A positive, constructive, and team oriented attitude is a requirement for this position with a high ethical and integrity standard.
This requisition is for an international, locally hired position in Dubai, United Arab Emirates. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll, and will commensurate with experience and
qualifications and in accordance with applicable UAE law. Employment is subject to the candidate’s ability to satisfy all UAE labor and immigration formalities.
Division
BCA Sales & Customer Support
Qualifications
High school diploma; BSc/BA in office administration or relevant field is preferred.
Experience in a similar position(s) and ability to provide professional administrative support to senior management and executives, including maintaining confidentiality, managing priorities, and meeting deadlines.
Excellent organizational skills.
Ability to Handle Confidential Information.
3 or more years related experience.


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